Map of Årsfesten 2024 Take a look at the map to make sure you get to see the whole festival site

Tickets at Årsfesten At this page you'll find information about tickets at Årsfesten If you're a student at RUC Tickets are free for students at RUC, but you still need one to get acces to the festival You'll be able to get a ticket via your ruc-mail a few weeks before Årsfesten 2024 If you're not a student at RUC If you just finished your education at RUC you can still join Årsfesten by joining RUC Alumne. Find more information here If you're studying at Absalon you'll get a link from your institution to buy a ticket in august OR ask your best-RUC-friend to buy a ticket for you Guest tickets Purchase guest tickets for your friends when you order your own ticket Guest tickets in 2024 cost: 185 DKK OBS: you DO NOT need to arrive with your friends this year

How do I get to Årsfest? Årsfesten is located at Roskilde University Campus, Universitetsvej 1, 4000 Roskilde. Going to Årsfesten you can either use public transportation, bike or drive depending on where you travel from Transportation 1 Travel by car You can drive to Årsfesten by car and park at the parking lots in front of campus marked with red on the map below. Now, you have to follow the blue route through campus to get to the entrance of the festival site. 2 Public transport Extra trains to and from Copenhagen will be inserted in the train schedule at the day of the festival. Furthermore, t rains to and from Copenhagen runs all night. At the map below you can see how to get from Trekroner station to the University (the green route). When arriving at Roskilde University, follow the blue route on the other map to the festival entrance 3 Travel by bike Biking to Årsfesten is always an option. We recommend that you park your bike in front of the University if you arrive in rush hour, because we expect the route from Kvadratroden to the festival entrance to be crowded. If you leave your bike in front of the University - follow the blue route on the map on foot From Trekroner station to Roskilde University by foot or bike From Roskilde University to the festival entrance

Volunteering Find your perfect fit below and use the contact details to become a magic moose Hand Hands are volunteers who help Kamarillaen during the week prior to Årsfesten. As Hand, you help build and decorate the festival site. We want to make sure that you as a student at RUC get the chance to influence Årsfesten 2024. Therefore, we need students who want to use their creativity to create and decorate as well as build stages, put up fences, interactive installments etc. Why become a Hand? You'll meet a lot of new people working together on creative projects You'll earn drink vouchers depending on how many hours you spend volunteering, which can be used in the bars during Årsfesten You get to decide how the decorations at Årsfesten are made, and what they will look like Every night our Hands are invited to join us for dinner at RUC after a day of volunteering You will recieve an invitation to Sjatfest if you become a "super"Hand. A lot of students become Hands because of the social component but it also helps if you don't want to worry about money while having the Årsfest of your life! How do I become a Hand? From September 16 till September 19 at least one member of Kamarillaen will be present in RUCbar in Hand Command. Here, we will have an overview of which tasks you can choose between. All you need to do is: Come by Hand Command (before or after classes?) Grab some snacks and choose a task Return to Hand Command when you finish, so we know how many drink vouchers you've earned. Drink vouchers will be available for pick up at the VIP entrance at the festival during the entire festival If you have any questions don't hesitate to get in touch at hand@elgenkommer.dk or join our noncommitting Facebook group for Hands Photographer Would you like to spend a couple of hours taking cool pictures at Årsfesten in exchange for free drinks during the festival? The work will be a couple of hours during the evening at one or more of the following locations: Sponsor wall Your focus will be on the sponsor wall at the entrance. This is the post that will ultimately get the most attention through Facebook after the end of Årsfesten Mood pictures around Campus Your focus will be on doing mood shots of the audience and the events around campus Concert Your focus will be on the concerts, the artist and the audience Why become a photographer at Årsfesten? By being a photographer at Årsfesten you get: The chance to make sure noone forgets Årsfesten 2024 while practising your photography skills A free-bar-bracelet after your shift has ended An invite to Sjatfest - only the greatest party for volunteers at RUC A possibility to meet other students at RUC with an interest in photography How do I become a photographer at Årsfesten? We expect you to have previous experience with photography but does not expect you to be a proffesional. To apply, write an email to pr@elgenkommer.dk. Tell us about yourself, your previous experience and why you want to be a photographer at Årsfesten på RUC! Bartender As a bartender you get to have loads of fun experiences in return for your work effort! Prior to Årsfesten you will be invited to "Bartender dag". On B artender dag every bartender is provided practical information about their shift as well as information on, what will be sold in the bars. Bartenders finish their shifts approximately 2-3 hours after the bar closes, when the clean up is done (the bars close no later than 2 am). Bartender dag is also an opportunity to meet the other bartenders and will also contain fun activities and a common dinner. Why bartend during Årsfesten? During your shift we provide you with snacks, food and you'll drink for free You will get the ideal possibility to expand your social network on RUC If friends sign up together, they can be placed on the same bar team. You will receive an invite for the extraordinary "Sjatfest" as a thank you. Here, you can party and drink for free with all the other volunteers, who has put in a massive effort as well . Note that being invited to Sjatfest requires that you stay to help clean up after your bar shift. And don't worry - within your bar team, you're allowed to plan your breaks yourselves so that you still get the opportunity to listen to some music acts during the night. How do I become a bartender? If you either want to bartend at Årsfesten or have questions, feel free to contact bar@elgenkommer.dk and we'll get back to you asap. Stagehand Each year Kamarillaen needs help building Årsfestens biggest stage: Thorsens Arena. In the days before Årsfesten, we need 4-6 stagehands to assist our experienced stage crew. Previous experience being a stage hands is a plus but not a must. As long as you are p repared for physical labour and that you can help out at least for a few hours. We will of course provide safety shoes, equipment and both food, drinks and snacks during your shift. As a stagehand, you will also get access to the legendary Sjatfest - A party exclusively for all the nice people who helps create Årsfesten. Note that you are required to be sober as a stagehand. How do I become a Stage Hand? Write your application to musik@elgenkommer.dk , and tell us why you want to join and possibly about previous experience. You can also come by Hand Command in RUCbar the week before Årsfesten and ask if there's still an open spot.

Join us We need your help! R ead about the possibility to help Kamarillaen run, build or perpetuate Årsfesten 2024 below Become part of Kamarillaen Want to decide who's playing or what to eat at Årsfesten? or do you want to work with HR in an student association at RUC? Read about how to apply for Kamarillaen 2025 Photographer Do you want to become a photographer? Try it out at Årsfesten! Stage Hand (during Årsfesten) Become stagehand during Årsfesten and help our stage crew ensure that sound and lights are on point Bartender Have fun with both new and old friends while bartending at Årsfesten Orange Guard Work as an orange guard at Årsfesten and make our festival guests feel safe Hand Help us make, build or decorate Årsfesten from the 16th to the 19th of September Stage Hand (before Årsfesten) Help build Thorsens Arena in the days before Årsfesten 2024

Join Kamarillaen 2025 If you would like to join Kamarillaen and make Årsfesten 2025 with us, you can send us your application by clicking on the button below. Deadline for submitting applications is the 3rd of January. We will be looking though the applications and calling relevant applicants on the 18th of January. CLICK HERE TO SEND YOUR APPLICATION Why join Kamarillaen? Kamarillaen, consists of 12-18 volunteer students who plan and create the one-day festival, Årsfesten, festival together! You can become a part of Kamarillaen in 2025 very soon. Read more and find out how to become part of Kamarillaen below. We are a group of students from various fields of study and semesters - the only thing we expect from you is that you have a desire to learn all about Årsfesten, are passionate about festivalplanning, and would like to get to know sweet people. We are a social group, and we place great emphasis on doing activities together. Our experience tells us that the better we know each other, the easier and more fun it is to work together. Although it all sounds fun and cozy, we shouldn't hide the fact that it entails a lot of work. Throughout the year, we are responsible for planning Årsfesten, and it sometimes requires blood, sweat, and tears, but it's all worth it! What do you do as part of Kamarillaen? During the year, you should expect to spend approximately two whole weekends, four joint meetings, and the entire week leading up to Årsfesten planning the execution of the party. Additionally, you will be part of two committees (udvalg) with which you will hold meetings, as agreed upon with the others in the committee. In Kamarillaen, we have nine internal committees: Bar , where you get the opportunity to negotiate contracts with suppliers, ensure volunteer bartenders, and influence the selection of beverages for the annual party. KÆP , responsible for art, events, and decoration. Here, the visual expression for the annual party is created and food stalls and events is chosen. KÆP ensures the overall physical design of the party. Music, in the first half of the year, scouts the danish music scene for cool performers, often by attending various concerts. Later, they handle contracts and all communication with bands. Hand Command is the committee that, in the week leading up to the annual celebration, ensures all the cool hands (volunteers) who come to help us. In Hand Command, an overview of all the tasks we need to have performed must be maintained while making sure our volunteers are enjoying their time with us. PR is responsible for all communication with our guests. This includes graphics and printing, social media, participation in events, ticket sales, website, etc. Here, one must be involved in laying out a PR strategy for all the information that needs to go out to the guests throughout the year. HR is responsible for all our internal meetings. They work in close collaboration with our chairpersonship to ensure and foster a good internal social environment. Ongoing workshops are planned for the rest of Kamarillaen, and coordination of how the year should unfold takes place. Safety is responsible for the overall security of the annual party. Security plans and risk assessments must be made. Security is also responsible for negotiating with, choosing and cooperating with the security company that assists us during the execution of the party. As part of Kamarillaen, you will gain experience in everything from security during a festival, concert management, bar logistics, volunteer management, and hands-on communication tasks. One thing is for sure, though: you will end each KAM year with your heart filled with new friendships. So whether you dream of getting to know new people from other fields of study, knowing how Benal prefers their sandwiches, or where the emergency exit should be placed, you can get it by being part of Kamarillaen. How do you become part of Kamarillaen? If you want to join us creating Årsfesten 2025, start your application now. Here , you have to write a bit about who you are, how long you have left at RUC, and why you think it would be cool to be a part of Kamarillaen. You should also write some thoughts on which committees you see yourself in and why. If you have experience with event planning or similar, we are also interested in hearing about it. Keep an eye on our Facebook page , where we announce information meetings and update the application deadline, which is usually in the beginning of January 2025. We look forward to hearing from you!

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Practical information Have a look at our FAQ below! If you still haven't found the anwsers for your questions feel free to contact us on info@elgenkommer.dk or via our Facebookpage ATTENTION: If in acute need of an ambulance, fire department, police or security: CONSULT WITH THE NEAREST BAR OR SECURITY GUARD. The personnel can acquire help via radio transmission. Frequently asked questions TICKETS Are tickets expected to sell out? As a RUC student you will always be able to get a ticket. But friend tickets sometimes do sell out Therefore, we encourage you to buy friend tickets as soon as possible Do I need a ticket if I am a student at RUC? As a student at Roskilde University you must buy a ticket to enter the Annual Party which is free. You shall present a valid student card along with your ticket at the entrance. When is my student card valid? You can enter the Annual Party for free, as long as your student card for Roskilde University is valid the month, where the Annual Party happens (september). If you haven't received your student card yet, all you have to do is contact Service desk in building 03 and have them create it no later than September 20, 2024. How much is a guest ticket? A guest ticket is 185,- in 2024. Read more about tickets here Should I receive a confirmation e-mail? By purchasing tickets for the Annual Party through our website you should recieve a purchase confimation email Shortly thereafter you should recieve your ticket via mail. This can thereafter be printed and handed to your friends. Can I use my online student ID? Yes, you can use your online student ID instead of the physical card ID. Find your student ID online at kortprint.ruc.dk How many guests tickets can I purchase? The limit is 3 guest tickets. What payment methods can I use to buy guest tickets? Credit- and debit card are accepted as valid methods of payment. OBS. Please don't use MobilePay. How do I avoid ticket fraud? The best way to avoid ticket fraud is by purchasing your guest tickets through our website. DO NOT purchase your guest ticket from scalpers or other private sellers! If you arrive at the venue with an illegitimate ticket, you will be turned away, and no refund will be provided. What entrance shall I use? Students at Roskilde University with a valid student card must use the entrance marked with “RUC Students” If you are on the special guest list, you must use the entrance marked with “VIP”. SAFETY What safety measures are available at Årsfesten? Your safety is of high importance to us. Therefore, we have a lot of safety personel on site. Amongst these are: A medical team (medical care) Kamarillaen (planning group) Professional safety personel Social Workers Orange Guards I have been injured - how do I find medical attendance? You find medical care (samaritterne) next to the entrance, just in front of building 03. If you are in need of immediate medical attention, please contact our safety personel, or contact the nearest bar. They can call for help via radio. My friend is possibly suffering from a drug overdose - what do I do? If you suspect that a festival attendant is suffering from a drug overdose contact safety personnel immidiately. Remember that you will never get punished for seeking help! Drunk people should never take care of other drunk people! Something suspicious is going on - what do I do? If you experience that something suspicious is happening, we ask you to contact our safety personnel immediately. FESTIVAL When does the festival begin? The entrance to the site of Årsfesten opens at 4pm the 20th of September 2024. How do I get to and from Årsfesten? Trains run all night in both directions towards Copenhagen and Roskilde. You can finde the train scheduele at www.rejseplanen.dk Can I leave the festival site and get back in? No, you cannot re-enter the festival site, if you leave. How do I pay at Årsfesten? Årsfesten is cashless. Credit Cards and Mobile Pay is accepted as valid methods of payment. I have lost something - where can I find it? After Årsfesten all lost belongings can be picked up from Service desk in building 03. Can I stay the night at Årsfesten? It is not possible to stay the night at Årsfesten. Therefore, we advise you to pay close attention to the train scheduele. Is there a wardrobe at Årsfesten? Yes – the wardrobe can be found in building 03, as shown on the map. Pricing is around 25 DKR per item. What kind of food can I expect to find at Årsfesten? Årsfesten has a diverse selection of food stalls each year. We make sure to have at least one vegetarian and vegan options. Fun fact: Did you know that there was no meat at Årsfesten 2022 at all? ACCESSIBILITY Accessibility at the festival area Årsfesten is held outdoors at Roskilde University campus. Find the specifics on the guest map. Most of the festival site is on cement, but Thorsens arena is placed on a big grass area. Access to the grass area is either through a small hill or through a staircase. Toilets At the festival site there will be different kinds of toilets including one handicap toilet. You are not allowed to go inside the buildings. If you're not able to use the toilets on site, please let us know beforehand and we'll figure something out. Access to water during the festival Water posts are placed around campus. Here, you can get free water during the entire festival. Find them on the festival map. It's also possible to buy bottled water in all the bars. Can I bring a companion to the festival? If you are disabled and need a companion during the festival it's possible to bring them without having to pay for an extra ticket. You and your companion need to let us know beforehand by sending us an email at: info@elgenkommer.dk