ÅRSFESTEN 2024 Årsfesten på RUC is a one-day festival for all students at RUC and their friends. Campus sets the scene for the biggest event at RUC with music scenes, fun events, delicious food trucks, festive bars and approximately 8.000 students! ​ ​ We can't wait to see you at Årsfesten 2024 on September 20!

Join Kamarillaen 2025 Psst applications for Kamarillaen are closed for 2024 but you can still apply for Kamarillaen 2025 here Why join Kamarillaen? Kamarillaen, consists of 12-18 volunteer students who plan and create the one-day festival, Årsfesten, festival together! You can become a part of Kamarillaen in 2025 very soon. Read more and find out how to become part of Kamarillaen below. We are a group of students from various fields of study and semesters - the only thing we expect from you is that you have a desire to learn all about Årsfesten, are passionate about festivalplanning, and would like to get to know sweet people. We are a social group, and we place great emphasis on doing activities together. Our experience tells us that the better we know each other, the easier and more fun it is to work together. Although it all sounds fun and cozy, we shouldn't hide the fact that it entails a lot of work. Throughout the year, we are responsible for planning Årsfesten, and it sometimes requires blood, sweat, and tears, but it's all worth it! ​ ​ What do you do as part of Kamarillaen? During the year, you should expect to spend approximately two whole weekends, four joint meetings, and the entire week leading up to Årsfesten planning the execution of the party. Additionally, you will be part of two committees (udvalg) with which you will hold meetings, as agreed upon with the others in the committee. ​ In Kamarillaen, we have nine internal committees: ​ Bar , where you get the opportunity to negotiate contracts with suppliers, ensure volunteer bartenders, and influence the selection of beverages for the annual party. ​ KÆP , responsible for art, events, and decoration. Here, the visual expression for the annual party is created and food stalls and events is chosen. KÆP ensures the overall physical design of the party. ​ Music, in the first half of the year, scouts the danish music scene for cool performers, often by attending various concerts. Later, they handle contracts and all communication with bands. ​ Hand Command is the committee that, in the week leading up to the annual celebration, ensures all the cool hands (volunteers) who come to help us. In Hand Command, an overview of all the tasks we need to have performed must be maintained while making sure our volunteers are enjoying their time with us. ​ PR is responsible for all communication with our guests. This includes graphics and printing, social media, participation in events, ticket sales, website, etc. Here, one must be involved in laying out a PR strategy for all the information that needs to go out to the guests throughout the year. ​ HR is responsible for all our internal meetings. They work in close collaboration with our chairpersonship to ensure and foster a good internal social environment. Ongoing workshops are planned for the rest of Kamarillaen, and coordination of how the year should unfold takes place. ​ Safety is responsible for the overall security of the annual party. Security plans and risk assessments must be made. Security is also responsible for negotiating with, choosing and cooperating with the security company that assists us during the execution of the party. ​ ​ As part of Kamarillaen, you will gain experience in everything from security during a festival, concert management, bar logistics, volunteer management, and hands-on communication tasks. One thing is for sure, though: you will end each KAM year with your heart filled with new friendships. So whether you dream of getting to know new people from other fields of study, knowing how Benal prefers their sandwiches, or where the emergency exit should be placed, you can get it by being part of Kamarillaen. ​ How do you become part of Kamarillaen? If you want to join us creating Årsfesten 2025, start your application now. Here , you have to write a bit about who you are, how long you have left at RUC, and why you think it would be cool to be a part of Kamarillaen. You should also write some thoughts on which committees you see yourself in and why. If you have experience with event planning or similar, we are also interested in hearing about it. ​ ​ Keep an eye on our Facebook page , where we announce information meetings and update the application deadline, which is usually in the beginning of January 2025. ​ We look forward to hearing from you! ​

Better together We want the Annual Party to be a safe space for everyone. This means, amongst other things, that all attendants must follow the Code of Conduct presented below Code of Conduct Devised by the The Annual Party Commitee, Kamarillaen Access to the Annual Party You are only allowed to access the festival area if you have the following access giving elements or by other means can legitimize your stay: Valid ticket and identification (for students at RUC: student ID) Illegal objects, body search etc. The following objects is examples of objects that is not allowed on the premises of The Annual Party: ​ Weapons or weapon-like objects Beverages except water Illegal drugs Objects that can pose a fire hazard (fireworks, laser pens, grill or similar) Dogs or other animals (this does not apply to service animals) *The list is not exhaustive ​ The Annual Party’s safety personnel have the right to check guests to see if they pose a safety hazard and have the right to deny access to The Annual Party. Smoking It is not allowed to smoke in the tents or the indoor buildings. Behaviour We strive to make sure that there is a place for everyone at The Annual Party. To make this possible the following behaviours are not tolerated: ​ Racism, sexism, homophobia and other oppressive behavior Public urination Behavior that annoy or harm other guests Careless behavior Wearing marks or symbols of discriminating nature Discriminating utterances or behavior Unsuitable behavior in crowds (Crowd surfing, moshing, stagediving etc.) *The list is not exhaustive. VIOLATION OF THE CODE OF CONDUCT CAN ENTAIL SUSPENSION FROM THE EVENT AREA AND A POLICE REPORT ​

Work at Årsfesten? Work as an orange guard and help our safety crew or join the stage crew as a stagehand. Both jobs is during Årsfesten and will be payed Work as an Orange guard Each year we need people to help as orange guards from the festival site opens around 4:00pm untill it closes, usually around 2:00am. The amount of hours you work depends on which task or area you get during the festival. WHAT DO I DO AS AN ORANGE GUARD? Our orange guards is responsible for various tasks during the evening. As an orange guard your tasks could be: Gate supervision Be the safety personels eyes and ears Manage our wardrobe To check tickets at the entrance Manage our Return booths And more... ​ During the festival you'll also function as a living information pillar and answer questions from our festival guests. You will always work together with at least one other orange guard and have the opportunity to wish to be assigned the same spot as your friend. Unfortunately, we cannot guarantee that this is possible but promise to try our best to make it happen. ​ ​ WHO ARE YOU? You are maybe - maybe not - a student at Roskilde University. The most important thing for us is that you want to make sure our festival guests get an amazing and safe experience at Årsfesten. You are pro-active, positive and you meet our guests with a smile. ​ ​ OUR EXPECTATIONS We expect you to be sober and that you want to make Årsfesten a safe and fun experience for all our guests. We also expect you to attend an info meeting. Here, we'll give you a tour of the festival site, a review of the different tasks and prepare you for the roll as an orange guard. This meeting is obligatory to attend. ​ ​ HOW DO I APPLY? To apply, send an e-mail to orangevagt@elgenkommer.dk and include the following information: Name Age Previous experience Wishes regarding tasks, areas, the length of your shift and/or buddy Food considerations or allergies Phone number Not convinced - become a Stagehand Are you interested in sound equipment, and do you like working with big projects? Then maybe you are the person we are looking for. The Annual Party is looking for stagehands to assist with changeovers between the concerts at our two main stages. As stagehand, it is important that you are available via phone during the entire evening, be ready for swift changes (e.g. in case of changes in the program), and prepared for physical labour. You are required to be sober as a stagehand. As a stagehand, you will be treated with a meal during the evening, the best concert spots at Årsfesten as well as access to the legendary ‘Sjatfest’ two weeks after Årsfesten, which is a party arranged exclusively for all the nice people who help create Årsfesten. ​ HOW DO I APPLY? Write your application to musik@elgenkommer.dk. Describe why you want to join and include any previous experience.

Kamarillaen in a year Does it seem like your friends from Kamarillaen are planning and plotting for the next Årsfest all year? Maybe we are... Årsfest planning during the year During the year we have common meetings and weekends where we get together to work and enjoy each others company. It all culminates in a 10 day "power week" where we live on campus and work from 8-22 every day setting up for the festival. We cap the year off with a party to celebrate our volunteers, and then a weekend where we evaluate the previous year of planning together with the execution of Årsfesten. Not show on the chart below, is that we also have 1-2 meetings for 1-2 hours with our sub-group every month, to work on our specific area. What it's really like to make an Årsfest It takes a lot more work to organize a festival than what our guests might realize. Besides all of the big discussions at our meetings, we also have to get first-aid courses, fire fighting courses, conflict management and crowd safety courses as well as a terror and evacuation briefing. We are responsible for 5.000 guests, and we want to make sure that the festival is as safe as possible. During the weekends where we eat, sleep, live and work together, we make sure that communication between all of the sub-groups is smooth and up-to-date. Above all we make sure to have fun together, and the result is that we become a super tight knit little family, who also goes to concerts together, attend pub-quiz nights, goes climbing and does a lot of other fun stuff between the meetings. It is important for us that there are space for everyone, also those who don't drink, have allergies or other special needs. Each year we divide ourselves into sub-groups, this assures that we all get to work on the areas that we find interesteing. You can read more about the sub groups below.

Map of Årsfesten 2024 Take a look at the map to make sure you get to see the whole festival site

How do I get to Årsfest? Årsfesten is located at Roskilde University Campus, Universitetsvej 1, 4000 Roskilde. Going to Årsfesten you can either use public transportation, bike or drive depending on where you travel from Transportation 1 Travel by car You can drive to Årsfesten by car and park at the parking lots in front of campus marked with red on the map below. Now, you have to follow the blue route through campus to get to the entrance of the festival site. 2 Public transport Extra trains to and from Copenhagen will be inserted in the train schedule at the day of the festival. Furthermore, t rains to and from Copenhagen runs all night. At the map below you can see how to get from Trekroner station to the University (the green route). When arriving at Roskilde University, follow the blue route on the other map to the festival entrance 3 Travel by bike Biking to Årsfesten is always an option. We recommend that you park your bike in front of the University if you arrive in rush hour, because we expect the route from Kvadratroden to the festival entrance to be crowded. If you leave your bike in front of the University - follow the blue route on the map on foot From Trekroner station to Roskilde University by foot or bike From Roskilde University to the festival entrance

Parking week 38 We strongly encourage students and employees to take the train to RUC in the week leading up to the annual party (week 38), so that those who need a car the most have the opportunity to do so. We are slowly starting to block more parking spaces during the week. Closure of car parks: Week 38 The parking lot behind building 03 (P3) has 5 parking strips. Strip 1 is closest to building 03, strip 5 is closest to the football field. Monday 16/09: P4 will be closed. Tuesday 17/09: Parking strip 5, on P3 is closed. Wednesday 18/09: Parking strips 2 and 4 will be closed and half of strip 1, on P3. In addition, the entire parking lot behind building 46 will also be closed off. Thursday & Friday 19/09-20/09 : The entire parking area will be closed off. See where the different parking sections is located at the images below. Thank you for your understanding! ​ Write to Info@elgenkommer.dk for any further questions.

Tickets at Årsfesten At this page you'll find information about tickets at Årsfesten If you're a student at RUC Tickets are free for students at RUC, but you still need one to get acces to the festival You'll be able to get a ticket via your ruc-mail a few weeks before Årsfesten 2024 If you're not a student at RUC If you just finished your education at RUC you can still join Årsfesten by joining RUC Alumne. Find more information here If you're studying at Absalon you'll get a link from your institution to buy a ticket in august OR ask your best-RUC-friend to buy a ticket for you ​ Guest tickets Purchase guest tickets for your friends when you order your own ticket Guest tickets in 2024 cost: 185 DKK OBS: you need to arrive with your friends to show the guest tickets in the entrance

Kamarillaen, Elgen kommer & Årsfesten? Are you confused? Check out the different pages about Kamarillaen! A short overview Årsfesten is the biggest event held at Roskilde University each year. We invite all RUC students and their friends to join us for a night filled with music, food, events and good vibes. Kamarillaen is the name for the group planning the annual party at RUC. The group always consists of a group of volunteers from Roskilde University. Each year, you can apply to be a part of Kamarillaen, so remember to keep an eye on social media if you want to join. ​ Elgen kommer , or "the moose is coming" is the annual partys slogan becouse our logo looks like a moose. The moose works as a metaphor for the annual party.

Practical information Have a look at our FAQ below! If you still haven't found the anwsers for your questions feel free to contact us on info@elgenkommer.dk or via our Facebookpage ATTENTION: If in acute need of an ambulance, fire department, police or security: CONSULT WITH THE NEAREST BAR OR SECURITY GUARD. The personnel can acquire help via radio transmission. Frequently asked questions TICKETS Are tickets expected to sell out? Tickets for the Annual Party at RUC usually sell out. The ticket sale will be run on a first come, first served practice. Therefore, we encourage that tickets are purchased as early as possible! Do I need a ticket if I am a student at RUC? As a student at Roskilde University you must buy a ticket to enter the Annual Party which is free. You shall present a valid student card along with your ticket at the entrance. When is my student card valid? You can enter the Annual Party for free, as long as your student card for Roskilde University is valid the month, where the Annual Party happens (september). If you haven't received your student card yet, all you have to do is contact Service desk in building 03 and have them create it no later than September 20, 2024. How much is a guest ticket? A guest ticket is 185,- in 2024. Read more about tickets here Should I receive a confirmation e-mail? By purchasing tickets for the Annual Party through our website you should recieve a purchase confimation email Shortly thereafter you should recieve your ticket via mail. This can thereafter be printed and handed to your friends. Can I use my online student ID? Yes, you can use your online student ID instead of the physical card ID. Find your student ID online at kortprint.ruc.dk How many guests tickets can I purchase? The limit is 3 guest tickets. What payment methods can I use to buy guest tickets? Credit- and debit card are accepted as valid methods of payment. OBS. Please don't use MobilePay. How do I avoid ticket fraud? The best way to avoid ticket fraud is by purchasing your guest tickets through our website. DO NOT purchase your guest ticket from scalpers or other private sellers! If you arrive at the venue with an illegitimate ticket, you will be turned away, and no refund will be provided. What entrance shall I use? Students at Roskilde University with a valid student card must use the entrance marked with “RUC Students” If you are on the special guest list, you must use the entrance marked with “VIP”. SAFETY What safety measures are available at Årsfesten? Your safety is of high importance to us. Therefore, we have a lot of safety personel on site. Amongst these are: A medical team (medical care) Kamarillaen (planning group) Professional safety personel Social Workers Orange Guards I have been injured - how do I find medical attendance? You find medical care (samaritterne) next to the entrance, just in front of building 03. If you are in need of immediate medical attention, please contact our safety personel, or contact the nearest bar. They can call for help via radio. My friend is possibly suffering from a drug overdose - what do I do? If you suspect that a festival attendant is suffering from a drug overdose contact safety personnel immidiately. Remember that you will never get punished for seeking help! Drunk people should never take care of other drunk people! Something suspicious is going on - what do I do? If you experience that something suspicious is happening, we ask you to contact our safety personnel immediately. FESTIVAL When does the festival begin? The entrance to the site of Årsfesten opens at 4pm the 20th of September 2024. How do I get to and from Årsfesten? Trains run all night in both directions towards Copenhagen and Roskilde. You can finde the train scheduele at www.rejseplanen.dk Can I leave the festival site and get back in? No, you cannot re-enter the festival site, if you leave. How do I pay at Årsfesten? Årsfesten is cashless. Credit Cards and Mobile Pay is accepted as valid methods of payment. I have lost something - where can I find it? After Årsfesten all lost belongings can be picked up from Service desk in building 03. Can I stay the night at Årsfesten? It is not possible to stay the night at Årsfesten. Therefore, we advise you to pay close attention to the train scheduele. Is there a wardrobe at Årsfesten? Yes – the wardrobe can be found in building 03, as shown on the map. Pricing is around 25 DKR per item. What kind of food can I expect to find at Årsfesten? Årsfesten has a diverse selection of food stalls each year. We make sure to have at least one vegetarian and vegan options. ​ Fun fact: Did you know that there was no meat at Årsfesten 2022 at all? ACCESSIBILITY Accessibility at the festival area Årsfesten is held outdoors at Roskilde University campus. Find the specifics on the guest map. Most of the festival site is on cement, but Thorsens arena is placed on a big grass area. Access to the grass area is either through a small hill or through a staircase. Toilets At the festival site there will be different kinds of toilets including one handicap toilet. ​ You are not allowed to go inside the buildings. If you're not able to use the toilets on site, please let us know beforehand and we'll figure something out. Access to water during the festival Water posts are placed around campus. Here, you can get free water during the entire festival. Find them on the festival map. ​ It's also possible to buy bottled water in all the bars. Can I bring a companion to the festival? If you are disabled and need a companion during the festival it's possible to bring them without having to pay for an extra ticket. You and your companion need to let us know beforehand by sending us an email at: info@elgenkommer.dk

The history of Årsfesten When and how was Årsfesten established? Why are members of Kamarillaen wearing Moose costumes like cracy people? Find out below! Established 1976 1978 Terrible weather, but great vibes! In 78 driving plates was not a thing and the fields of RUC was one big swamp. Thorsen told us that this year a gold shoe belonging to woman - official from the ministry of education - got stuck in the mud. The current University director who were her host had to go out in the mud to get her shoe. Despite the terrible weather the vibes were good! 1976 The principal held an official ceremoni. Lector Henrik Thorsen was a part of Årsfesten from the beginning with the ambition to make the greatest RUC celebration 1980 From house parties to a revue! In the beginning of the 80's Årsfesten changed. In the evenings a revue made by both students and staff played circling around current political topics. One of the revues had a sketch were Thorsen played Bertel Haarder - He ''Bertelman'' called RUC from his Bat-mobile and yelled in the phone ''Clean up your mess and align yourself". 1984 From this year Årsfesten got a coordinator: Henrik Thorsen. Parts of the responsibility that earlier was the economic office at RUC, became his with a smaller amount of money for music. He planned Årsfesten together with a group of students, sitting in the wee-known RUC-circle. 1989 A theme! John Mogensen was celebrated in one of the houseparties. The succes was huge and therefore the theme of Årsfesten 1990 became John Mogensen.The principal of the time, Henrik Toft approved! 1993 In 93' Årsfesten divided into two parts: the official part with the principal's speech as well as invited important guest moved inside RUC, in the newly build building 00. The students part "Årsfesten" as we know it today with music and festive events stayed outside at the rest of campus. 1990 Årsfesten grow fast in all numbers which meant the establishment of the Kamarilla. A studentdriven volunteering organization that still today is responsible for everything in regards of planning, execution and evaluation of Årsfesten. In 1990 the Kamarilla helped Thorsen with the creative part as well as practical need to tasks. The Kamarilla was an important force which is why we today know the Kamarilla as the group of happy hardworking people behind the biggest studentdriven one-day-festival in Denmark in the honor of all RUC students, staff and friends of RUC. 1997 Safety first! In the year of 97' the principal asked for improved safety because of the popularity. This meant meetings between Kamarillaen and the authorities regarding the execution of Årsfesten. From this year Orange Guards has been a very important part of making Årsfesten safe. 2002 From this year you could turn on the radio and hear Årsfesten announced as a public party that you wouldn't miss! With the massive influx of guests and the growing popularity the authorities worried for peoples safety, and would only allow Årsfesten to continue if safety was improved! 2006 The logo of the Kamarilla was made! By turning RUC's coral logo 90 degrees to the left a moose appeared. From this day Mr. Moose was born and so was ''Elgen kommer'' (Mr. moose arrives) 2003 The Basis area is born! With more safety restrictions follows the era of Årsfesten as we know it today: a closed party for all RUC-people and friends of RUC. With fences all around the party area, a real entrance and houseparties with a closingtime you would think of a smaller party, but instead more music, beer tents and the newborn Basis area kept the interest growing! Basis area has its name from the bachelor educations that earlier was named ''basis educations''. In the beginning both NAT, HUM and SAM had a tent each - later on everyone basis houses applied with creative and innovative themes and events to get win a tent. For a short period of time there were even a challenge trophy for the most creative tent! 2011 For the first time Kamarillaen tried to communicate by a German land line throughout the week of preparations. In busy situations one KAM-person could lift the receiver in one room and call another KAM-person in another room, by winding up the telephones handle. The rooms could not be further than 20 meters apart... The landline was made of two fixed line phones connected by a wire. Today the Kamarilla uses radios. 2013 The basis area moves from the lawn behind building 14 to the football courts. This your the number of guests also grows and we could welcome students from Absalon as well! 2017 This year was the year with most rain falling since the year of 78'. 2019 Kamarillaen decided to change the music set-up. From this year the two smaller scenes in different tents were history. Instead the ''Avalon" tent from Roskilde Festival covers Thorsens Arena as the only music scene at Årsfesten which made it possible to invite more famous artists with bigger stage set-ups! 2021 Årsfesten is back! This September is the first month in since 14. March 2020 without any Covid-restrictions. Due to the past two years of insecurity with on-going changes of restrictions the Kamarilla decides to reduce the size of Årsfesten with only 5.000 tickets available. Because of campus renovation Kamarillaen decides to change the festival site completely. Therefore the basis area is closed and instead the site is made bigger and more open. ​ 2018 With a storm as wild that threes were falling and tents with damages Årsfesten was in serious trouble just before the opening of the festival site. However, with some last minute great solutions we managed to open the site only one hour late. 2018 is also the year with the biggest concert so far: Suspekt played at Thorsens Arena! 2020 Due to the pandemic Covid-19 the Kamarilla was forced to cancel this years Årsfest.